virtual office space

Office space is an overhead expense most small businesses can’t afford these days. Rates have risen to an average of $1,000 per sqm. You won’t get a great deal of space for these prime rates, either.

It feels like a hopeless cause at those prices. You need to meet clients but can’t afford to rent your own office space. 

So, what are the options if office space isn’t in your budget? 

It’s time to consider virtual office space. This is an old concept that’s making a comeback in the face of skyrocketing office rental rates. But, people seem confused by the title.

Now, you’re wondering what it is. Read on to find out!

What is Virtual Office Space?

It’s all the benefits of having an established office without the high price tag.

Virtual office space is a physical office location. It offers you services and space to use for your business. The idea is that the cost of those office services spread out among many business owners.

These are people who own a small business but can’t afford to fund an entire office space. So, for a lower price than renting an office, they can still enjoy the benefits of working in one. 

Who Needs It?

Many business people can enjoy a virtual office. Freelancers, start-ups and small businesses that don’t need much space are a few.

Typical users share a few of these traits:

  • They travel for business but need a space when in town
  • They do freelance work for several clients
  • They need a physical business address
  • They’re starting out or growing their business
  • Working on building brand and credibility in their field
  • They meet with clients on an as-needed basis

These are only a few of the more popular reasons to choose it. There are plenty more reasons you might need a virtual office. 

What You Get

There are many services offered in virtual office spaces. Though, they do vary from location to location. Here are a few things that are usually included in the rent package.

  • Offices or desks to use as needed
  • Conference rooms and meeting rooms
  • Quality office equipment, such as copier, printer, and fax
  • Phone line with answering service
  • Mail services
  • Physical business address
  • Receptionist
  • Some cloud services for electronic files and messages
  • Lounge with snack and drink services

In your research, you may find even more benefits. Check out a few virtual office solutions to find one that offers the services you need.

The Benefits of Signing On

One of the biggest benefits is that you can get set up in an established office within a matter of hours! Once you contact your virtual office company, they’ll usually set you up within 24 hours.

Location

A great benefit to some businesses is the location of their office. Is it important for you to conduct business in a certain district? Those office space rental costs might be off the charts.

But, a virtual office could be in the right district at a reasonable price. It might be the solution that puts your business on the right map at the right price.

Networking

There’s something valuable to say about the social aspect of working in an office. You can’t meet new people in a home office. But, a virtual office lets you mingle with professionals.

You’ll be around like-minded business people. Those who are working toward success and growth in their small businesses. Imagine the networking possibilities when you meet your fellow virtual office workers!

Establishing Credibility

One of the hardest things about being a startup or new business is getting established. A physical address in an established office building can help.

You’re new, but that doesn’t mean you don’t know your stuff. Set yourself up for success with a virtual office. When you meet clients or hand out business cards the address will speak for itself.

Saving Money

A virtual office is a cheaper alternative than renting and furnishing office space. But, this is a greater benefit than you might think. The money you save gets reinvested into the very thing you’re trying to grow: your business.

You can pay for the space weekly or monthly, and the rates are for only the services you need. So, take that leftover money and reinvest it. Let it help you build a thriving business!

Staff without Payroll

If you rent an office, you’ll need to hire a receptionist to work at the front desk. You may need an office manager to run the office, too. That means hiring someone and all the headaches that come with it.

Not in a virtual office space. The office hires everyone needed to run the space for you.

And, it’s part of the services you’re paying for. Without getting involved in payroll and hiring.

Flexibility

You can choose the services you need. Most virtual offices have plans that you can choose from. So, your money goes for only the services you’ll use. 

The other flexible part of the deal is your contract. You’ll pay for the space month to month, so you can leave anytime you’re ready!

When is it NOT the Right Choice?

It’s true. Virtual office space might not be right for everyone. Here are a couple of situations where you may not find it suits your needs.

You Need Inventory Space

You’ll not find a virtual office that has a huge storage space. You can’t keep inventory on hand, there. 

Don’t count virtual office space out yet, though. It might still be a good choice for other reasons. But, you’ll need a storage space elsewhere for your inventory.

You Have Employees

Employees need workspace to do their jobs. But, getting more than one desk at the virtual office isn’t usually available. If your business has grown to include employees, you may need to look at other options.

Don’t decide a virtual office space won’t work, yet. Ask about it, first! You never know until you ask.

Go Ahead! Give it a Try!

You don’t have much to lose. With flexible rates and a month to month commitment, you can give it a try without much invested up front.

Find virtual office space in your area and check out the rates. Then, give them a call!

Looking for a virtual office solution in the Melbourne area? Contact us for more information.

virtual office

Did you know at least 50% of Australians work remotely part of their week?

That means that much of the workforce is already equipped to work in a virtual office.

So why should you choose to have a virtual office in Melbourne?

Read on for some of our top 7 reasons why it can be a great solution for your business.

1. You Get a Melbourne Address Without the Price Tag

Renting office space is expensive. And the closer you are to a big city like Melbourne or Sydney, the more expensive it is.

A lot of smaller businesses and start-ups just don’t have the extra money to pay for an office in central Melbourne. But having a business address in a place no one’s heard of doesn’t quite add consumer confidence.

virtual office means you’ll get to register your business in Melbourne and get all the perks of having a city office without the downsides.

You can then use the money you’ve saved on rent for your own business.

2. You Get a Central Melbourne Space to Hold Meetings

Need to impress a client? Want to hold a meeting with someone who is visiting Melbourne? How about holding a face-to-face company meeting?

Well, you can do that with a virtual office. With a virtual office, you get access to meeting rooms and workspace, so that if you need to take your virtual office into reality, it can be done.

With a central Melbourne location, you’ll get a great space to work in and get things done.

3. Have Your Mail Sent to a Central Place

Tired of having to separate mail for work and mail for your family? With a virtual office, you don’t have to worry about that. You can either decide to pick up your mail at the office itself, or you can have it forwarded to you.

It’s all clearly labeled so that you know if the mail is to you personally or to your professional office. That way, you know before you even open it if you want to deal with it. Many people work better when they separate office and home life, so this is a great way to ensure that happens.

4. You Get a Receptionist and Phone Service

Want a more professional phone line than a mobile? Do you want to have someone field calls for you so that you’re not constantly answering the phone, but can’t afford a receptionist? Do you want to separate your personal calls from professional calls?

With a virtual office, we can make that happen. You can have a dedicated receptionist included in the price of your virtual office without having to pay for one. Reception will take calls for you and send them to the correct person.

5. Eliminate Commute Time and Increase Productivity

The average worker in both Melbourne and Sydney takes 35 minutes to get to work.

That doesn’t count their morning routine in which they have to shower, eat breakfast and get ready to leave the house.

With a virtual office, your workers can be ready as soon as they wake up. They can even eat breakfast as they’re starting their morning work.

Employees can sleep longer if they skip their morning commute, which allows them to be more productive and well-rested.

And, by being flexible, employees can fit in their routines around their work schedule. If they don’t want to shower before work, they can start in their PJs and get dressed after their 10 AM meeting.

6. You Can Hire People from Anywhere in the World with a Virtual Office

If you ensure all of your workers are in-house, you only have access to workers who are available to work in Melbourne. Or, if you don’t have the capital to set up an office in Melbourne, it could be only people who can make it to your town.

With a virtual office, you open up serious doors. And the world really does become your oyster.

If you need people who operate on the same time zone, you’re able to hire people from all over Australia’s Eastern time zone. If you don’t, you can hire people from all over the world.

From Paris to Auckland to Tokyo to New York City, you get to pick the best talent, and best fits, for your office.

7. Employees Take Fewer Vacation Days

Employee attendance can be a bit of an issue for some offices. If employees have the flu, a doctor may warn them not to turn up to work in case they infect everyone else.

If their child has a flute recital, they may take the whole morning off, thus pushing other people’s days around.

But with a virtual office, this isn’t a problem. People are more likely to work when ill unless they’re severely sick, because they can work from the comfort of their own homes. And, if they’re not feeling great, they can nap between meetings, or decide to finish their work later that evening.

And, with flexible working, people can attend important events in their children’s lives while still keeping pace with the office. As long as they schedule meetings and other events around their needs, it doesn’t affect anyone else.

Ready to Give It a Try?

If you’re keen to learn more about renting a Melbourne virtual office, contact us today. We can have you in your office on Collins Street in less than 24 hours.

Hipster young business man working in a Virtual Office

Are you looking for a virtual office? If so, read on to learn how to choose the best virtual office in Melbourne.

Globally, approximately 70 percent of people work remotely at least one day per week.

If you’re part of this group, you probably know that working from home or a coffee shop isn’t always ideal for productivity.

Do you need access to a professional work environment? Do you need a good place to hold meetings or work undisturbed? If so, you might be able to benefit from a virtual office.

Not sure what a virtual office is? Not sure how to choose the right one for your business?

Read on to learn everything you need to know about finding the best virtual office in Melbourne.

What is a Virtual Office?

A virtual office is a great solution to home-based or growing businesses that want to increase their professionalism. 

Virtual offices provide businesses with a permanent address. They also offer phone and answering services and access to office space and meeting rooms. 

A virtual office can help you make a great first impression on a potential client and legitimise your business.

Benefits of a Virtual Office

There are lots of benefits that you can enjoy when you start using a virtual office for your business. Some of the greatest benefits include:

Affordability

If you’re running a start-up business — or if your business just doesn’t have a lot of capital at this time — a virtual office is a great tool to help you cut down on expenses.

Think about all the money you’ll save on your commute, professional attire, and office furniture and supplies, not to mention the cost of rent, utilities, and maintenance.

Environmental Friendliness

A virtual office provides you with a workspace when you need it, but you don’t have to be there to run your business.

By limiting the amount of time you spend driving to and from work each day, you can reduce your carbon footprint and promote cleaner air for everyone.

You also get to save time by minimising the amount of time you spend on the road each day.

Greater Work-Life Balance

When you run your business solely from home, it can be hard to separate your work life from your home life.

This can be quite a stressor on your relationships with your partner and/or children.

Having a place to go for work (at least some of the time) can help you create clearer boundaries and enjoy a better work-life balance.

No-Stress Relocation

Virtual offices also take away the stress you might experience if you need to eventually move to your own permanent office space.

Virtual offices come with their own furniture and supplies, so there’s no need to move all of that stuff with you when you move. You just have to take yourself and your employees!

Increased Growth Potential

Since virtual offices allow you to save money on renting an office space, you’ll have more money left over to put back into your business.

This can make it easier for you to grow your business more quickly and experience greater increases in revenue.

How to Choose the Best Virtual Office

Virtual offices are pretty great, and there are lots of options to choose from, especially now that so many people are working remotely.

If you’re interested in using a virtual office but aren’t sure what to look for when choosing one, these guidelines can help:

Consider the Location

You don’t have to go to the office every day when you use a virtual office. But, you should still think about the location for the days when you do need to use a meeting room or go in to pick up your mail.

If your virtual office is located too far from your home, you might not pick up packages or check messages as frequently as you ought to.

Ask about Their Payment Options

Most virtual offices offer a variety of payment options and contract lengths.

This is great for business owners, especially those who are running startups or rapidly growing businesses.

If you have a short contract and flexible payment options, it’s easy to upgrade your package so that it meets your unique, ever-changing needs.

Think about Your Image

One of the primary purposes of using a virtual office is the fact that it gives your business credibility and creates a sense of professionalism.

When you’re considering a particular virtual office, think about how using it will affect your business’s reputation. 

In addition to the location of the office, consider the aesthetics, the cleanliness, and the friendliness of the receptionists.

All of these factors can help — or hinder — the impression people get of you and your business.

Consider Its Accessibility

How often is the virtual office you’re considering open? Is it a standard 9-5 business, or do you have 24-hour access to the office space and services?

Is it easy to pop in and pick up packages or check messages? Do you have access to all the office supplies and services that you need (computers, printers, copiers, high-speed internet, etc.)?

Are there plenty of private offices and meeting rooms for you to choose from?

Try to find a virtual office that meets all your essential business needs. That way, you’ll be more likely to continue using their services long-term.

Take Security into Account

Finally, before you sign any contracts, make sure that there aren’t any potential security concerns.

Does the virtual office protect your information and keep it confidential? Who is in charge of handling faxes and forwarding messages?

Where do they store your documents? Who has access to them during the day?

Get answers to all these questions to make sure your important business information will be safe and private.

Find a Great Virtual Office in Melbourne Today

As you can see, there are lots of benefits you can enjoy when you start using a virtual office. 

If you’re interested in trying out the best virtual office in Melbourne, contact us at Melbourne Business Centre today. 

We offer a variety of great services, including access to high-speed internet, short and long-term contracts, and state-of-the-art telephony.

Come on in today to take a tour and see if our offices are the right fit for you!

Proven Benefits of a Virtual Office in Melbourne

Are you considering a virtual office in Melbourne? We take a look at 7 key reasons why a virtual office can benefit you and your business.

Did you know at least 50% of Australians work remotely part of their week?

That means that much of the workforce is already equipped to work in a virtual office.

So why should you choose to have a virtual office in Melbourne?

Read on for some of our top 7 reasons why it can be a great solution for your business.

1. You Get a Melbourne Address Without the Price Tag

Renting office space is expensive. And the closer you are to a big city like Melbourne or Sydney, the more expensive it is.

A lot of smaller businesses and start-ups just don’t have the extra money to pay for an office in central Melbourne. But having a business address in a place no one’s heard of doesn’t quite add consumer confidence.

virtual office means you’ll get to register your business in Melbourne and get all the perks of having a city office without the downsides.

You can then use the money you’ve saved on rent for your own business.

2. You Get a Central Melbourne Space to Hold Meetings

Need to impress a client? Want to hold a meeting with someone who is visiting Melbourne? How about holding a face-to-face company meeting?

Well, you can do that with a virtual office. With a virtual office, you get access to meeting rooms and workspace, so that if you need to take your virtual office into reality, it can be done.

With a central Melbourne location, you’ll get a great space to work in and get things done.

3. Have Your Mail Sent to a Central Place

Tired of having to separate mail for work and mail for your family? With a virtual office, you don’t have to worry about that. You can either decide to pick up your mail at the office itself, or you can have it forwarded to you.

It’s all clearly labeled so that you know if the mail is to you personally or to your professional office. That way, you know before you even open it if you want to deal with it. Many people work better when they separate office and home life, so this is a great way to ensure that happens.

4. You Get a Receptionist and Phone Service

Want a more professional phone line than a mobile? Do you want to have someone field calls for you so that you’re not constantly answering the phone, but can’t afford a receptionist? Do you want to separate your personal calls from professional calls?

With a virtual office, we can make that happen. You can have a dedicated receptionist included in the price of your virtual office without having to pay for one. Reception will take calls for you and send them to the correct person.

5. Eliminate Commute Time and Increase Productivity

The average worker in both Melbourne and Sydney takes 35 minutes to get to work.

That doesn’t count their morning routine in which they have to shower, eat breakfast and get ready to leave the house.

With a virtual office, your workers can be ready as soon as they wake up. They can even eat breakfast as they’re starting their morning work.

Employees can sleep longer if they skip their morning commute, which allows them to be more productive and well-rested.

And, by being flexible, employees can fit in their routines around their work schedule. If they don’t want to shower before work, they can start in their PJs and get dressed after their 10 AM meeting.

6. You Can Hire People from Anywhere in the World with a Virtual Office

If you ensure all of your workers are in-house, you only have access to workers who are available to work in Melbourne. Or, if you don’t have the capital to set up an office in Melbourne, it could be only people who can make it to your town.

With a virtual office, you open up serious doors. And the world really does become your oyster.

If you need people who operate on the same time zone, you’re able to hire people from all over Australia’s Eastern time zone. If you don’t, you can hire people from all over the world.

From Paris to Auckland to Tokyo to New York City, you get to pick the best talent, and best fits, for your office.

7. Employees Take Fewer Vacation Days

Employee attendance can be a bit of an issue for some offices. If employees have the flu, a doctor may warn them not to turn up to work in case they infect everyone else.

If their child has a flute recital, they may take the whole morning off, thus pushing other people’s days around.

But with a virtual office, this isn’t a problem. People are more likely to work when ill unless they’re severely sick, because they can work from the comfort of their own homes. And, if they’re not feeling great, they can nap between meetings, or decide to finish their work later that evening.

And, with flexible working, people can attend important events in their children’s lives while still keeping pace with the office. As long as they schedule meetings and other events around their needs, it doesn’t affect anyone else.

Ready to Give It a Try?

If you’re keen to learn more about renting a Melbourne virtual office, contact us today. We can have you in your office on Collins Street in less than 24 hours.