How to Choose the Right Virtual Office in Melbourne

Melbourne Business Centre

Hipster young business man working in a Virtual Office

Are you looking for a virtual office? If so, read on to learn how to choose the best virtual office in Melbourne.

Globally, approximately 70 percent of people work remotely at least one day per week.

If you’re part of this group, you probably know that working from home or a coffee shop isn’t always ideal for productivity.

Do you need access to a professional work environment? Do you need a good place to hold meetings or work undisturbed? If so, you might be able to benefit from a virtual office.

Not sure what a virtual office is? Not sure how to choose the right one for your business?

Read on to learn everything you need to know about finding the best virtual office in Melbourne.

What is a Virtual Office?

A virtual office is a great solution to home-based or growing businesses that want to increase their professionalism. 

Virtual offices provide businesses with a permanent address. They also offer phone and answering services and access to office space and meeting rooms. 

A virtual office can help you make a great first impression on a potential client and legitimise your business.

Benefits of a Virtual Office

There are lots of benefits that you can enjoy when you start using a virtual office for your business. Some of the greatest benefits include:

Affordability

If you’re running a start-up business — or if your business just doesn’t have a lot of capital at this time — a virtual office is a great tool to help you cut down on expenses.

Think about all the money you’ll save on your commute, professional attire, and office furniture and supplies, not to mention the cost of rent, utilities, and maintenance.

Environmental Friendliness

A virtual office provides you with a workspace when you need it, but you don’t have to be there to run your business.

By limiting the amount of time you spend driving to and from work each day, you can reduce your carbon footprint and promote cleaner air for everyone.

You also get to save time by minimising the amount of time you spend on the road each day.

Greater Work-Life Balance

When you run your business solely from home, it can be hard to separate your work life from your home life.

This can be quite a stressor on your relationships with your partner and/or children.

Having a place to go for work (at least some of the time) can help you create clearer boundaries and enjoy a better work-life balance.

No-Stress Relocation

Virtual offices also take away the stress you might experience if you need to eventually move to your own permanent office space.

Virtual offices come with their own furniture and supplies, so there’s no need to move all of that stuff with you when you move. You just have to take yourself and your employees!

Increased Growth Potential

Since virtual offices allow you to save money on renting an office space, you’ll have more money left over to put back into your business.

This can make it easier for you to grow your business more quickly and experience greater increases in revenue.

How to Choose the Best Virtual Office

Virtual offices are pretty great, and there are lots of options to choose from, especially now that so many people are working remotely.

If you’re interested in using a virtual office but aren’t sure what to look for when choosing one, these guidelines can help:

Consider the Location

You don’t have to go to the office every day when you use a virtual office. But, you should still think about the location for the days when you do need to use a meeting room or go in to pick up your mail.

If your virtual office is located too far from your home, you might not pick up packages or check messages as frequently as you ought to.

Ask about Their Payment Options

Most virtual offices offer a variety of payment options and contract lengths.

This is great for business owners, especially those who are running startups or rapidly growing businesses.

If you have a short contract and flexible payment options, it’s easy to upgrade your package so that it meets your unique, ever-changing needs.

Think about Your Image

One of the primary purposes of using a virtual office is the fact that it gives your business credibility and creates a sense of professionalism.

When you’re considering a particular virtual office, think about how using it will affect your business’s reputation. 

In addition to the location of the office, consider the aesthetics, the cleanliness, and the friendliness of the receptionists.

All of these factors can help — or hinder — the impression people get of you and your business.

Consider Its Accessibility

How often is the virtual office you’re considering open? Is it a standard 9-5 business, or do you have 24-hour access to the office space and services?

Is it easy to pop in and pick up packages or check messages? Do you have access to all the office supplies and services that you need (computers, printers, copiers, high-speed internet, etc.)?

Are there plenty of private offices and meeting rooms for you to choose from?

Try to find a virtual office that meets all your essential business needs. That way, you’ll be more likely to continue using their services long-term.

Take Security into Account

Finally, before you sign any contracts, make sure that there aren’t any potential security concerns.

Does the virtual office protect your information and keep it confidential? Who is in charge of handling faxes and forwarding messages?

Where do they store your documents? Who has access to them during the day?

Get answers to all these questions to make sure your important business information will be safe and private.

Find a Great Virtual Office in Melbourne Today

As you can see, there are lots of benefits you can enjoy when you start using a virtual office. 

If you’re interested in trying out the best virtual office in Melbourne, contact us at Melbourne Business Centre today. 

We offer a variety of great services, including access to high-speed internet, short and long-term contracts, and state-of-the-art telephony.

Come on in today to take a tour and see if our offices are the right fit for you!



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